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UID Code Labels for Department of Defense

Make Item Unique Identification Barcode Labels for the US Military with QuickLabel Printers

UID Labeling

If you need to know how to make a UID label for your products, QuickLabel can help.

Pronto! Barcode Printer & NicelabelYou can print these UID formats on a Pronto! barcode printer using NiceLabel software.

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About UID Labeling

As of December 31, 2010, all contractors to the US Department of Defense will be required to apply a UID label to any “tangible” items they sell to the US military. Contractors who do not comply may have their product shipments returned or payment withheld.

Do I Need to Comply with UID Labeling Requirements?

Yes, if you are a vendor to the U.S. Department of Defense and have a clause in your contract referring to DFARS 252.211-7003, Item Identification and Valuation, DoD policy requires a UID label on products where:

  • Product cost is $5,000 or more
  • Product is managed by serial number
  • Product is considered “mission-critical”
  • Product is part of controlled inventory
  • Product is a material or consumable that requires permanent identification

This UID label requirement is known as MIL-STD-130N. The Item Unique Identification (IUID) label required by this standard is a label or tag with a Unique Item Identifier (UII) encoded in a 2D Data Matrix barcode as well as human readable product tracking information. This requirement applies to all finished products sold to the US Department of Defense as well as to all “embedded assets” within these products.

The Unique Item Identifier (UII) on each UID label is scanned and its information is stored in a central data bank maintained by the Department of Defense (DoD) called the IUID Registry. The DoD uses the IUID Registry to store and maintain information about all DoD purchased products, including manufacturer name, origin, serial number, price, repair history, and item location for optimal inventory management.

The UID label must remain permanently affixed to the product throughout its lifetime.

QuickLabel Pronto! Barcode Printers can make IUID code labels and tags. In addition to the printer and labeling software necessary to produce IUID codes, QuickLabel offers the IUID synthetic label and tag materials that will survive abrasion and long-term use throughout the life of the product.

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Download IUID/UID Label Format Files

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Note: These four UID label formats use NiceLabel® software.

Steps to Create and Print a UID Label or Tag

Step 1: If you have NiceLabel software, you must replace the global variable file in your current NiceLabel installation. Search for the file globals.tdb and replace it with the globals.tdb file that is supplied here.

Step 2: Save these IUID/UID label file formats to your hard drive or network location.

Step 3: Open the file. These templates are set-up for printing labels with the Pronto! 486 high-resolution barcode printer. If you have another barcode printer, you can select your printer from the list.

Step 4: Adjust the size of the label layout to fit the size of your label, if necessary. This template is already set-up for printing an IUID/UID label in the size 3” x 2” (76.2 mm x 50.8mm)

Step 5: You should now be able to print your own UID labels. Print a test label to be sure.

Note on Valid Layout for IUID/UID Labels

The four NiceLabel® UID label formats available for download here are not the only possible designs that will satisfy DoD requirements, but they are the most common UID label layout. The DoD does not restrict its contractors to the use of a particular label size. The layout of a UID label is somewhat freeform and dependent on the amount of available space on your product. The MIL-STD allows for alternate UID label layouts when space is tight. However, the format of the data in the 2D Data Matrix barcode is strictly governed by the UID label standard and should not be changed.

If you need help in making a UID label, please call QuickLabel Systems at 877-757-7310, or ask a QuickLabel Technician for help.